We hope this letter finds you healthy and well as we are thrilled to share that outdoor summer camp is on!
Per the guidance and direction issued from the state, the CDC and the ACA, along with the Department of Health, our new start date for camp is Monday, June 8th for Coppermine campers!
Our trained team has developed clear guidelines and protocols to manage our camp locations as safely as possible as we reopen our doors for our families this summer.
We have put together a comprehensive set of guidelines for our families that can be found HERE.
Some of the outdoor safety measures include;
- 100% assurance with our camp refund policy & payment plans: http://www.copperminefieldhouse.com/ccap/
- Staggered, contact-free camper drop-off and pick-ups
- Pre-screening and temperature checks of all staff and campers upon arrival
- A limited number of campers at each location
- Gender-specific small groups of campers
- A maximum of nine campers per counselor, not to exceed groups of 10 people
- We recommend that parents and legal guardians of high-risk campers consult with their child’s medical provider to assess their risk and determine if camp attendance is acceptable.
Please note that NO sick camper or staff member may attend camp.
- It is up to each parent/guardian to supply a face covering or mask should they prefer their child wear one when appropriate. Staff will wear face coverings during activities when maintaining physical distancing is not feasible.
- Camp activities and programs are outdoors until additional restrictions are lifted.
- Regular Camp Hours 9:30am – 4pm
- AM Care 7:30am – 9:30am
- Limited PM Care for essential workers contact firstname.lastname@example.org
- Coppermine has invested in additional handwashing stations at each location and has hand-sanitizing products readily available and easily accessible for all campers and staff.
- All staff have completed comprehensive training in all aspects of summer camp and are prepared with the new CDC protocols and safety procedures.
- Staff and instructors are excited to work with campers to provide the safest and best camp experience while promoting physical and mental health in all children.
We will continue to monitor and adjust these health protocols appropriately and safely throughout the course of the summer as state and federal guidelines are revised. We appreciate your continued support and patience as we work towards a summer that is based first and foremost on the health and safety of our campers, staff, and families.
Not yet registered?
We’d love to have you!
We have updated our forms to include information regarding COVID-19. Please visit your Campsite parent portal to complete all required forms.
We look forward to seeing you and your amazing campers this summer. As always, if you have any questions, please do not hesitate to reach out.
Originally Published March 13, 2020
Good Afternoon Camp Families,
Thank you for the emails, social media posts and messages sharing your thoughts today for those that reached out. Below, we have updated the Coppermine Camp Assurance Plan to help clarify some things. We also have shared information that is attached to our camp registration receipts. Please know that for those that signed up early in the year below are the updated policies.
Many parents asked us directly about our guidelines for masks, camp safety, what a typical camp day will look like and how we will enforce social distancing. Our goal is to share these guidelines as soon as they are made official by the CDC, the American Camp Association, the Maryland Department of Health and Hygiene, and the Association of Camp Nursing. The guidelines come from these sources and then we must implement them into our camp procedures and policies. As soon as these are official we will share them with you. Our goal is to get these out to our families as soon as possible to answer Coppermine specific camp questions.
SUPER IMPORTANT: Coppermine is preparing and moving forward with staff and summer camp planning and health protocols and procedures so that we are ready IF and when that time comes as directed by the Governor, the CDC and those that would make that final decision. We want you to be comfortable sending your child to summer camp IF it is able to be held. That is why we are offering refunds as an option and we just ask for some type of notice if your child is unable to attend should camp be able to be run.
Please email us with any questions or concerns as unfortunately we are not physically in the building to answer calls. You can reach out to email@example.com and we will do our best to get back to you as soon as possible.
Below are the policies that have been updated that are also attached to invoices and receipts:
- All changes and requests must be submitted in writing to firstname.lastname@example.org
- If Coppermine Fieldhouse cancels a camp program, a full refund will be issued.
- Families will be refunded should their camper withdraw from camp.
- Families must please provide a 2-week notice or provide notice as soon as possible PRIOR to child’s first day of camp to receive refund.
- All balances are due and will be charged to the card on file 2-weeks prior to your child’s first day of camp.
- DISMISSAL FROM CAMP – If a camper is dismissed for disciplinary reasons, there will be NO REFUND for the unused days. (please see Camper Code of Conduct)
- Camp financing and payment plans are available if needed. Those families can email email@example.com.
- Non-payment of balances may result in loss of camp reservation and non-refundable deposit.
- If your child is on the wait list and a spot opens, you will be contacted by phone and/or email. If you do not respond within 48 business hours, your child’s spot is no longer guaranteed.
- Online Registration for the following week’s camp session will close at 6pm on the Wednesday before the session begins.
- All changes and requests must be submitted in writing to firstname.lastname@example.org
- Due to COVID-19 Coppermine may adjust and extend these deadlines in order to best serve our customers.
- Please know we will work with all of our families for all camp matters to best serve you and your children.
Originally Published May 7, 2020
Dear Coppermine Summer Camp Families,
We hope this letter finds you healthy and well as we continue to monitor the ever-changing COVID-19 health emergency.
Based on the information and guidelines received from the State of Maryland, we are planning to run Coppermine camps this summer by adhering to the Governor’s expectations for re-opening Maryland. As we map this out with our staff and facilities, we will continue to adjust as we learn more to make sure we are following all safety protocols.
We feel strongly that children need a safe, fun, wholesome place to be in the weeks ahead. Summer camp activities promote growth, good health and well-being. We miss our families and we know how much our campers and staff are hoping to be here this summer.
The health and safety for everyone in our Coppermine programs and camp community are our top priority. We will closely follow the direction from State and County health departments, the CDC and the American Camp Association.
Coppermine’s communicable disease plan for COVID-19 continues to be developed using information provided by the CDC, ACA, DHMH, and the Association of Camp Nursing. We are working hard to develop new and innovative programming to keep safety at the forefront.
Please know that we will adhere to all regulations and implement guidance as it relates to such things as:
- Daily health/temperature screenings for everyone at camp
- Use of masks and PPE
- Smaller group sizing and adherence to social distancing
- Increased hand washing and thorough hygiene practices
- Sanitizing of equipment and high touch areas
- Facility cleaning and protocols
We will continue to share information, plans for opening camp, and any operational changes to our programs as they become available. We have added our Coppermine Camp Assurance Plan which allows families to register for camp knowing they are protected.
As a local business, this time has been very uncertain and trying. We are encouraged by your support and understanding and cannot thank you enough. Every decision we make is through the lens of you as a parent, our customer. You and your children are the most important part of our business. Our goal is to find a balance between offering programs for our families and following safety guidelines so that the Coppermine of today will be there for you tomorrow. Running summer camps is the lifeblood of our business and we are prepared and hopeful to be able to serve you this season.
Thank you for your continued support.
Originally Published March 16, 2020
Dear Coppermine Parents and Families,
Coppermine has been closely monitoring the rapidly evolving situation surrounding COVID-19 in the last several days. As our previous messages indicated, we are trying to navigate this unprecedented time and have been evaluating our operations day by day, hour by hour. Finding the delicate balance of normalcy while keeping the health and safety of our families at the heart of every decision is challenging, and one that we are all facing.
In light of the recent developments and recommendations from the CDC today, Coppermine has made the decision to close its operations, effective immediately.
ALL COPPERMINE CLASSES, CLINICS, AND CAMPS ARE SUSPENDED TEMPORARILY.
While we plan to be back on the field, in the gym, and on the court soon, our team remains committed to ensuring it is safe to do so. We greatly appreciate your flexibility, understanding, and support in this decision. We will continue to monitor the situation and provide updates to our families as we learn more.
Be safe and stay well.
Originally Published March 13, 2020
Dear Coppermine Parents & Families,
After the address from Governor Hogan and his professional team regarding state mandates, along with the President’s afternoon address today, Coppermine has implemented the procedures and protocols listed below for our staff, families and customers. As we navigate through each day and as new information is shared, our processes and procedures will be fluid in order to be proactive and take action accordingly. The health and safety of our customers is paramount, and we will continue to update you as we learn more.
After the Governor’s most recent address that “daily life as we know it, should not come to a halt” and “businesses that are essential to society and community should remain open” we realize many families will be facing challenging child care situations due to the school closures across the state. All Coppermine facilities will remain open and operational to assist those families who have reached out and need our continued help and support. We are taking the recommended and appropriate measures to follow the state guidelines and will be implementing new protocols and procedures for our staff and customers.
We have outlined below the overall protocols we have implemented at each location and/or by activity.
(All Locations including Fitness Clubs)
- All Coppermine locations will remain open with normal hours of operation. We have stepped up our efforts and diligence with cleaning and disinfecting with particular attention to hard surfaces, door handles, railings and all equipment.
- Each health club location is equipped with disinfectant wipes; please use these before and after gym and equipment use.
- For the next 30 days, no out-of-state guests are allowed to visit any location.
- All customers that show signs of illness, please do not visit any Coppermine location (Please see COVID 19 Symptoms listed at the bottom of this email).
- All buildings will have front doors open in order to eliminate contact in high traffic areas.
- We will continue our rigorous cleaning protocols. We use products that meet the CDC recommended guidelines for sanitation.
- Hand Sanitizer stations and disposable disinfectant cleaning wipes are readily accessible throughout each location.
- We have reviewed cleaning protocols with staff. Our Group Fitness instructors are given time before and after classes to wipe equipment down.
- Our front desk staff is routinely disinfecting every couple of hours.
- We have added extra help to our Maintenance and Housekeeping team to meet this cleaning regimen.
- We are ensuring our Employees have the information they need to stay healthy, and Employees not feeling well are being asked to stay home and self-quarantine for 14 days.
- Employees who have traveled out of town will need to wait a period of 14 days before they return to work.
- Members who have traveled out of state must wait a period of 14 days before coming to the club.
- All children and all guests should wash their hands before touching anything, frequently and again before leaving.
- If you have been in direct contact with someone who tested presumptive positive, please follow the CDC guidelines and refrain from visiting any Coppermine facility until the designated time period has passed.
- If you have traveled internationally in the last few weeks to one of the countries with Level II or Level III warnings, please follow the guidelines provided by the CDC; countries with travel alerts are located here.
- Please see COVID 19 symptoms: https://www.cdc.gov/coronavirus/2019-ncov/about/symptoms.html
(Coppermine Soccer Club / Coppermine Lacrosse Club / Coppermine Gymnastics Club)
- We are taking the upcoming week off to evaluate new practice times to limit the number of participants per field or location and we will communicate this through a separate email as to when play will resume.
- Protocols for practices and training will be the following:
- All participants must come with their own labeled water bottles
- All bags and equipment will be placed with distance between each participant
- No high fives, group cheers, or long lines.
- Coaches will not have group huddles or group talks and keep players in smaller groups
- Participants who have traveled out of state must wait a period of 14 days before coming to training
- We request that all parents drop their children off and remain in their cars until training is over to encourage social distancing
SCHOOLS OUT CAMPS / SPRING CAMPS
- All camps are running as normal to meet the requests for working parents that need child care
- All Campers must bring shelf stable lunches in labeled bags inside of labeled back packs
- All Campers must have labeled drinking bottles that are accessible throughout the day
- Campers will be required to wash their hands frequently throughout the day.
- Campers who have traveled out of state must wait a period of 14 days before coming to camp
- No high fives, group cheers or long lines in camp are allowed
REGULAR CLASSES / CLINICS / BIRTHDAY PARTIES
(Dance / Soccer / Lacrosse / NFL Flag / Tennis / Baseball / Gymnastics / Birthday Parties / etc)
- All programs are running as normal.
- All participants must have labeled drinking bottles that are accessible throughout the class.
- Participants will be required to wash their hands upon entering the building.
- Participants who have traveled out of state must wait a period of 14 days before coming to class.
- All Parents with children over the age of 7 are encouraged to wait in their cars during classes to encourage social distancing.
- No high fives, group cheers or long lines in classes are allowed.
- Updated curriculum.
- All toys will be removed from the parent waiting areas until further notice.
- We ask that any employee, customer, or vendor to please avoid Coppermine programs and locations if experiencing any of the COVID 19 symptoms: https://www.cdc.gov/coronavirus/2019-ncov/about/symptoms.html